Training Tuesday– Silence and Sales Listening

Often the most important part of your sales pitch is when you are completely silent. We often rush through all the great benefits of why a customer would buy, without really listening to them tell us what they need…why they might buy from us. Silence is often uncomfortable and we feel the need to fill the space, but silence is often one of the most important pieces of the sales puzzle.

It’s not what we say that makes the sale, it’s what we can get the prospect to say.

Begin with Questions

Think about how many times you launch right into your presentation thinking you know what the prospect wants. Sometime later, often too much later, you find you’re on the wrong track. The prospect has an entirely different need – one you might have uncovered by asking open-ended questions that required more than a yes or no response. Then you could have focused on what the customer wanted instead of what you had to sell. Stop thinking so much about what you are going to say and concentrate on what the prospect is telling you.

It’s a paradox: the more we try to tell the prospect up front, the more barriers we create to the purchase. The more we listen to why he or she wants to buy, the more we can tailor our delivery to providing very specific information concerning how our product or service fits his or her needs.

Ask More Questions

The opening question is merely the first in a series of questions that guide the dialogue. If we want to involve someone – the first step in convincing that someone – every comment should end with a question that solicits more information. After you ask a question, let the prospect answer, don’t be too anxious to fill the silence.

Don’t Rush in with Answers

Break yourself of the habit of jumping in too quickly after the prospect finishes. Instead, train yourself to wait several seconds after the customer has stopped talking before they begin. That gives you ample time to think about your response and answer in a way that reflects the customer’s concerns.

Get in a habit of paraphrasing what the prospect has said. This reduces the likelihood of misunderstanding what was said, and it boosts the prospect’s ego.

Learn to Listen

You need to learn to listen with your eyes, ears, and entire body. Use body language that shows you are paying close attention and your listening habits will automatically improve.

And finally, listen for buying signals. You’ll never remember a buying signal from the customer when you’re doing all the talking.

0 comments

LTL 101:Pick-Ups and Deliveries

Last week covered limited access charges and how they can affect your price. This week highlights some Pick-Up and Delivery Tips.

Pick-Ups:

  • Any pick-up (P/U) entered after 2:30 PM local time should be called into the carrier to insure availability, otherwise the request will roll over to the next day
  • Lift Gate P/Us must be called into the carriers because Lift Gates are not readily available at every terminal
  • All Container Freight Stations and Airline P/Us require Delivery Order and Entry paperwork (3416 document), these need to be sent 24 hours in advance because drivers will need these documents in hand prior to P/U
  • P/Us are not Guaranteed
  • All carriers require a 2 hour window for P/Us
  • P/Us are done in the afternoon because drivers have to deliver freight before they can start pickups
    • If your shipper needs an AM P/U it is best practice to call the carrier to set something up which will most likely incur additional charges
  • The shipper must have our system generated BOL to provide to the driver at the time of P/U or our rates will not apply
    • This is not something the carrier will have via our P/U requests in BTMS
  • If a LTL driver needs to reference a P/U number, it is best practice to put that number on the first line of the shipper name. Please see the example below:

ABC Distribution Co > Ref # 123456

4567 Main Street

Anywhere, NY 10014

 

Deliveries: 

  • Transit times and delivery dates are estimations and can be delayed for many reasons
    • Add an additional day if a shipment is interlined
    • Add 2-3 days if a shipment is traveling by rail
  • Stress to your customers, if the shipment must be delivered by a certain date and time, spend the extra money and have a the shipment guaranteed
    • If “Guaranteed” is not on the BOL at time of P/U no adjustments can be made to the invoice
  • Volume Shipments cannot be Expedited or Guaranteed
  •  Re-delivery Rates are based on weight and can get very pricey

 

It is imperative to make sure the consignee is ready to accept the freight so that additional charges are not incurred

0 comments

Training Tuesday:Service Calls

To some sales agents, service is what they do when they don’t feel like selling. Service can be a way to putt off more important activities. Don’t use service calls as a way to pad your call report. Making service calls to your customers is very important, but remember that a service call should have definable objectives.

One problem that many have with service calls is that there’s very little short-term reward for it. There’s a much greater immediate reward for, and attention paid to selling than to servicing.

We define service as anything that builds trust or confidence that in our company and the services we provide to the customer. We’ve put together a list of services that are specific and measurable that you can use to make service a more specific part of our sales planning.

1.Write thank you notes as part of your service system. Carry the cards in your car and fill them out at the end of the call.

2.Conduct a training session for the client and their staff. Something in the sales training or customer service field is usually appreciated and it shows an interest in the customer’s success that goes beyond just the business you want from them today.

3.Schedule a visit of upper management to the client. This is symbolic but also allows your upper management team to gather information and stay connected.

4.Conduct office tours on a regular basis. Allow clients to come to the office to get a grasp of the depth of professionalism and dedication that goes into meeting their needs.

5.Throw a client appreciation party.

6.Bring coffee and donuts to their office. Get stickers that have your company logo and your contact information and put them on the box so you have many opportunities for name recognition.

7.Help clients with long term planning and strategizing efforts.

8.Send a thank you card or small gift to clients after they utilize your service for the first time. It shows you appreciate your customer and that you stay on top of the things happening at your company.

0 comments

Intermodal 101:Mutual Commitment Pricing Programs

Intermodal 101: Mutual Commitment Pricing Programs

Rail controlled door to door shipping does have several advantages, as discussed in previous weeks, but it also has its drawbacks.

Many shippers have a transportation budget that gets created once per year.  This budget relies on some level of consistency when estimating pricing.  Utilizing the door to door pricing, which is subject to change on very short notice, does not afford them the opportunity to properly budget.

Shippers must be able to add in transportation charges to the cost of their products.  They are not typically able to change their pricing to their customers every time the railroad decides the balance of equipment in each location is out of kilter.

But perhaps the largest reason an intermodal shipper might want to avoid the transient pricing opportunities of door to door is the ability to lock in capacity at a given price.  Many of the equipment providers who offer the door to door service options will also commit to providing capacity if the shipper will commit to a price for year-round business.  They can execute a plan on capacity because they are able to plan based on the shipper’s commitment.

These mutual commitment programs (MCPs is a generic term as used here) provide the stability needed by the shipper for their long-term planning.  Getting a cheap price from spot-market rates is nice, but it does not provide the consistency needed by most shippers.

When should a shipper look to door to door and when should they look to MCPs?  In our next update, we will discuss how shippers should take advantage of one or both of these rate types.

0 comments

The SuperBowl of Success

This week there will be a lot of talk about winners and losers.  There’s not always a tremendous amount of difference between the two, especially in a game like the Super Bowl.  Both teams have a string of victories, the Broncos and Panthers have made many right decisions, they’ve taken chances that other teams haven’t, and both teams deserve to be in the biggest game of the year.  But, when the clock runs out Sunday night, there will be only one winner – one team will be immortalized in the pro football record books, and winning players and coaches will enjoy the benefits of victory even after their careers have ended.  While there probably isn’t a single sale, business decision, or career victory that will define you until you retire, there are some real differences between winners and losers in business.  So, let’s go team – get out there and be a winner – give a ‘Super Bowl’ worthy performance every single day:

A WINNER isn’t nearly as afraid of losing as a loser is secretly afraid of winning.

A WINNER works harder than a loser, and still has more time; a loser is always ‘Too busy’ to do what’s necessary.

A WINNER works through a problem; a loser goes around it, and never gets past it.

A WINNER makes commitments; a loser makes (and breaks) promises.

A WINNER knows what to fight for, and what to compromise on; a loser compromises on what he shouldn’t and fights for what isn’t worth fighting for.

A WINNER says, “I’m pretty good, but not as good as I can be”; a loser says, “I’m not as bad as a lot of other people.”

A WINNER listens; a loser simply waits until it’s his turn to talk.

A WINNER feels responsible for more than his job; a loser says, “I only work here.”

A WINNER says, “There ought to be a better way to do it”; a loser says, “That’s the way it’s always been done.”

Luckily, your career and your success won’t be defined by a single event.  Follow these winning tips and be the MVP that you were meant to be.

0 comments

The FoundArt of writing Thank You notes

It may seem boring at the time, maybe it seems like too much trouble, or maybe we’ve simply lost practice in today’s email and text driven age, but your Mom was right – writing a thank you card is the right thing to do.  I think it’s interesting to note that recent scientific findings link gratitude to increased optimism, stress reduction, and a better night’s sleep.  Few who sit down to write a short note of thanks are aware that by doing so they are not only making someone else’s day, but they are improving their odds of becoming happier and less stressed.

A text message or email can’t compete with a hand written card or letter for the simple reason that conveying real emotion in digital formats doesn’t work.  Somehow a sea of exclamation points, shouting in ALL CAPS, loaded acronyms and cute little emoticons can’t come close to delivering a heartfelt message scratched out by hand onto a scrap of paper.

It’s funny to me, but nothing I do or say, no amount of work I do, no matter how many long hours I put in, and regardless of all my good intentions, there’s nothing I do regularly that receives the same glowing and positive response as when I take the time to write someone a hand written card or letter.  Maybe it’s to say ‘thanks for your business’, it could simply be to tell someone ‘I appreciate your hard work and dedication’, or even simply ‘I was thinking of you today’.  People receive so few handwritten notes that receiving one is almost as rare as spotting a unicorn in an open field on your drive in to work.  Don’t laugh……I think I saw two unicorns on my drive in this morning (of course, I guess they could have been deer).

Many famous people send hand written notes and cards.  Jimmy Fallon (talk show host), Anna Wintour (Vogue editor), Ralph Lauren (clothing designer), to name a few.  I’m a card and letter writer too.  Telling someone thanks is the right thing to do.  And, it really does make you feel pretty good when you do it.  Start small.  Give it a try – write a couple of cards this week.  It will make at least two people happy – the person you send it to, and not least of all – you.

-Dave Dallas

0 comments