Training Tuesday:Tips for a Great First Impression

The initial approach to a prospect is the most crucial part of the sales presentation.  All the selling skills in the world won’t matter if you don’t get your foot in the door. First impressions are lasting impressions. You can’t win everyone over with a single script designed to handle the first few minutes. Below are some of our top tips for the initial approach.

1.Believe in yourself. If you don’t believe you can win the prospect’s confidence, you’ll self-destruct in the opening moments of your first sales call. You also must believe in your company and the services you sell. If you don’t have a belief in your services, how can you expect your prospect to believe in what you’re offering?

2. Develop and maintain a positive attitude. Give the prospect a nice, warm, genuine smile. Show that you appreciate their time and willingness to meet with you. Be sincere. Sincerity wins customers – insincerity loses customers and prospective customers.

3. Be professional. Dress professionally and maintain a clean appearance. Shake hands firmly, but don’t overdo it. Make an impression of strength and steadiness, but don’t use an obnoxious amount of force, or shake for an overly long time, as that can make the prospect uncomfortable. Part of this consistent and professional front is also being prompt. Lateness tells the prospect you don’t respect his or her time.

4. Be likeable. Be conversational and use humor early. Likeability is the key to building a connection with your prospect, and that will help you make more sales.

5. Qualify the buyer early, preferably before your first face-to-face meeting. Know the prospect’s industry and business before you make the call. It is important that you know who the decision maker is and make your presentation to

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Training Tuesday:Tips for Stress Management

Selling offers more highs and lows than most other professions. Most salespeople suffer through periods of stress that are direct results of their sales jobs, but salespeople who succeed in the long run never let disappointments get the best of them. They know rejection goes with the territory and learn not to take it personally and instead, they view mistakes and failures as lessons that will help them improve. On the other hand, some very promising sales careers have died premature deaths due to stress. Stress sometimes causes sales people to lose confidence and then fill their day with nonessential activities and hide from their customers or prospects. We’re also faced with lots of rejection on our daily search for success. If you dwell on the negatives, they’ll bury you. You have to lighten up and look for ways to lessen the stress caused by your job.

Below are our top 10 tips to reduce stress:

1.Focus. Focus on what’s truly stressful to you about a situation and why – the idea being that understanding the stress lessens it and gives you some control over it.

2.Put stressful situations in perspective. Is this situation going to matter in 1, 5, or 10 years? If not, try to worry about it in the current time. Don’t allow the problem to feel bigger than it is, and remember that at the end of the day, it is just work.

3. Establish boundaries. Postpone thinking about problems until an appropriate time. Successful people learn how to compartmentalize their thinking. It is important to establish healthy work-life boundaries and stick to them. Don’t allow a stressful moment at work to ruin your off time.

4. Take a deep breath. Size up stressful situations and decide which are worth worrying about. Techniques like meditation or other mindfulness exercises can have a powerful effect on stress levels and general mental health.

5. Take vacations and occasional time off. Having a break from the stresscan allow you to recharge and feel more emotionally or mentally ready to tackle the challenges at work.

6. Don’t be afraid to laugh at yourself. Your reaction to a situation is just as powerful as the situation itself, and your reaction and attitude have an enormous impact on your overall mental health and wellbeing.

7. Talk to others about job pressures.  Talking to others who have been in your situation can be cathartic and help you discover new techniques to manage the stress or can just provide a change in attitude that can help put the stress in perspective. It can also be helpful to talk to your supervisor, as they may be able to offer advice or help with a particularly stressful situation.

8. Expect the unexpected. Allow time and reserve energy to deal with the inevitable stressful events that occur daily.

9. Do something for yourself. Take a break from the constant push to be productive and take a walk or enjoy a cup of coffee without constantly refreshing your email. Make the effort to find something small that you can do each day to create a peaceful moment for yourself.

10. Volunteer or do something in the community that is rewarding to you.

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Training Tuesday:Managing Objections

If it weren’t for objections everybody would be in sales. While none of us likes objections, we must accept them as part of the business and make sure we know how to overcome them.

Your main goal when faced with an objection is to turn the objection around into a reason to purchase our service.

“Sales are contingent upon the attitude of the salesman, not the attitude of the prospect.” – W. Clement Stone

People love to buy but hate to be sold. Objections are inevitable. Not only should you expect objections, you should welcome them. You should view an objection as a positive part of the sales process. A purchasing VP who gives you an objection is listening closely. They’re considering buying your service to solve their transportation problems. And most importantly, their objection gives you an opportunity to answer the objection and add one more good reason why they should buy from you now.

Expect objections, but never create them. Prepare a list of the top ten objections your customers and prospects have had with all their motor carriers in the past and then prepare two or three appropriate responses to answer each one.

When faced with an objection, first restate the question or statement.

  • “The rates are too high?”
  • “You feel your service is too slow?”
  • “You’re worried about damage?”
  • “You wish we offered next day service to Cleveland?”

Give the prospect an opportunity to confirm your understanding of his objection, and hopefully your prospective client will give additional reasons for his or her objection.

Clarify the objection.

  • “I’m curious why you feel that way?”
  • “Could you be more specific, please?”
  • “Do you need more information?”

Remember this is not a contest. Nobody should win or lose. This should be a conversation where two people are answering questions and gathering information.

After you’ve re-stated the question, and clarified the objection, and you’re sure you understand the objection fully, then answer it. Don’t just handle your customer’s objections, instead answer them. Answer the objection head on, honestly, simply, and succinctly. Handle objections early and often. A direct approach to handling objection guarantees greater sales results.

When possible, let prospects answer their own objections. Sometimes you can stop an objection in its tracks by asking, “Could you tell me why you feel that way?” If your prospect can’t answer, then you and the prospect know the objection has little or no validity. If your prospect does answer with a more specific objection, you have a chance to eliminate it and move one step closer to the close.

Buying decisions are risky for your prospects. Choosing the wrong carrier can be harmful to the prospect’s career. Objections are the only way they have to help make sure that risk will pay off for them. If you can eliminate those objections, you’ll help provide the reassurance they need to say yes.

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Training Tuesday:Value Added Selling

There are more and more salespeople who have adopted a value-added approach to sales as a means to differentiate themselves from competitors, but few of them put a real dollar value on the value-added benefits and services they provide.

Don’t forget, all benefits are claims, which means they are largely intangible and often difficult for your customer to grasp. When presenting value-added benefits, the proof of their value is even more intangible. The customer is usually not seeking it or paying for it and may not even realize that they exist. However, identifying value-added benefits often requires a number of resources or services. A salesperson must make the value-added benefit as concrete and tangible as possible, and then present it effectively, in a way that decision-makers both understand and appreciate it.

HOW TO QUANTIFY VALUE-ADDED BENEFITS

With a bit of creativity and some number-crunching, a salesperson should be able to quantify most value-added benefits. Also, while all value-added benefits should be presented and reinforced – including benefits that are difficult to quantify, like relationships and trust – quantified benefits are more visible and leave a positive and lasting impression with the customer. Here are some pointers on quantifying these benefits.

  • Start with the value of the benefit. If the benefit cannot be measured in specific terms, try to compute the cost of the service that provides the value-added benefit. For example, your company provides its customers with a customer portal (value-added service), and while the entire transportation department at the customer location can now easily access specific shipment information in one location (invoices, POD’s, other shipment related paperwork), instead of making multiple calls to carriers to check on the status of a particular shipment, there’s no way of measuring how much this has contributed to their bottom line. However, with research you can determine that the portal, based on the number of shipments and confirmation calls required prior to offering that service, will save the customer four hours per week.
  • Measure value in bottom-line dollars. Think in terms of profit increases, reduced overhead, increased productivity, and so on. As an example, it’s more effective to say, “If you follow my inventory suggestion, you’ll be able to generate a $10,000 annual return on the space saved,” than it is to use the less effective statement, “You’ll be able to find a more productive use for the 3,000 square feet saved by the inventory reduction.”
  • Link value-added services or benefits to make a more sizable benefit. Keep this in mind when quantifying the total value-added contribution. Measure values individually but link them to increase the total amount of the benefits accruing to the customer.
  • Project the values over a longer period of time. Obviously, if a value-added benefit has a life cycle of six months or isn’t enhanced over time, you’re limited. However, if you provide ongoing benefit to the customer, you have earned the right to value it over a longer period of time. Many salespeople project value over a period of one to three years. Use common sense to choose a time period appropriate to the specific value-added benefit. For example, it’s more effective to say, “We estimate that our just-in-time service will allow you to save $8,000 a year in inventory costs,” than it is to say, “Our JIT service might help you save up to $150 per week.”

Value-added summary

1. All value-added benefits provide value to the customer, and most values can be quantified.

2. When quantifying value, the ideal method is to measure the benefit. If this can’t be done, quantify the cost of providing the service (what it costs your company to provide this benefit).

3. If more than one value-added benefit, service, or resource is involved, link them by adding or multiplying as needed.

4. To maximize the value, project the benefits over the long term.

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Training Tuesday:Tailoring Your Sales Presentation

Be sure to focus your presentation – but only after you spend a considerable amount of time on the fact-finding and consultative selling components of the sales process. Thorough research and questioning should give you an idea of your prospect’s logistic problems and the solutions you can provide. Tailor your presentation to suit each individual company and focus your presentation on the benefits—not features, that you can offer. Before making the presentation ask yourself: what kind of presentation will convince the prospect to buy (analytical? logical? emotional?), then model your presentation to match them.

Know your audience. Take the time to make sure that all the important decision-makers are in attendance. When possible, be sure to include the traffic manager, purchasing manager, maintenance supervisor, VP of sales, and anybody else involved in the final decision. Include the CEO or President of the company whenever possible. Be sure you know their level of expertise about the transportation industry, your company, and their company’s shipping needs. This allows you to use terminology appropriate to the attendees’ knowledge of the transportation industry.

If you’re using printed presentation materials, make sure you have a packet or folder for everyone who will be in attendance. A printed packet can be very helpful as a selling device because it gives some tangible representation of the intangible services you are selling.

Even in your sales presentation you must remember to be a good listener. Being a good listener generates confidence and demonstrates sincerity in your desire to understand the prospect’s needs. During the fact-finding session, let the prospect talk as long as they want. It’s simply a matter of respect for the other person to let him have his say. Unfortunately, too many transportation salespeople forget to extend this basic courtesy during their sales presentation. Listening can’t be emphasized enough.

Most salespeople who are successful in our industry are strong supporters of concept selling. Consequently, each devotes a major portion of their presentation to securing agreement on the need that their particular transportation solution fills before specifically focusing on the nuts and bolts of how they move the prospect’s freight. We sell an intangible service, so we can’t actually give a demonstration (you can’t physically take the prospect along with their shipment on a truck from their dock to the consignees dock – you can only describe what happens). The product we sell is nothing more than a promise – a commitment to the customer to move his or her freight when we said we would, at a reasonable price, with no damage.

Psychologically, the most memorable parts of sales presentations are the beginning and the end, so they deserve special attention. Engage the prospect from the beginning and get to the point quickly with an imaginative opening that showcases the most important benefits of using your services. Use your conclusion to summarize the key points of your presentation. As you plan it, ask yourself what lasting impressions you want to leave your prospect with when you finish.

“It’s not your customer’s job to remember you. It’s your responsibility to make sure they don’t forget you.”

– Patricia Fripp

Practice, practice, practice. Increase your odds of closing more sales by practicing your presentations. After you’ve made sales presentations, they become practice sessions for presentations you’ll give in the future.

Collect the ideas you’d like to suggest or selling points you want to make; then organize them according to your purpose and the needs of your prospect. Give your words greater credibility by backing them up with data or testimonials. Keep your words as simple and direct as possible; use active, not passive language; and vary your tone, volume and pitch to keep the prospect interested. Illustrate your words with examples and interesting stories to add color to your presentation.

Make sure the prospect realizes that you’re an expert. When you demonstrate how much you know about your industry, you’ll gain the respect of your customers and prospects. When people believe they’re dealing with an expert it’s a lot easier to close the sale. Most customers want you to advise them. When they realize that you have a great knowledge of the transportation industry and of available carriers, then they’re happy to let you take control. You become their consultant. It’s when a salesperson doesn’t know as much about the transportation industry as his or her prospect that people resent a strong sales presentation. However, there’s no doubt that traffic and purchasing people are better informed today than they’ve ever been.

The best way to make a compelling sales presentation is by demonstrating that you’re an expert in your business as well as his. When you exemplify excellence in your sales presentation, the customer is eager to find out what you can do to offer solutions to his or her particular transportation problems.

To make the best presentation possible, you must have conviction in the services you’re there to sell. A customer instinctively knows whether you believe in your service. If you do, they in turn will believe in you. Only then can you make a sales presentation that turns into a sale every time.

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Training Tuesday:Consultative Selling & Fact Finding

Consultative selling has many advantages and can be a very effective sales technique. But this type of selling can have a negative impact on some salespeople. Some sales reps visit a customer two or three times, ask them every question they can think of except the most important question of all – asking the customer to buy their service.

If on the second call you don’t ask for the shipper’s business, it then becomes a social visit and not a sales call. You can and should qualify the customer and re-visit their needs on a regular basis. If they’re qualified to buy and you don’t offer your help, then you’re doing them a disservice. On the other hand, if you keep calling on a customer who’s not qualified, you’re stealing time and money from yourself. Be sure after you’ve made a consultative sales call that you follow up by asking for their business.

Treat all your sales work as a consulting assignment. Consultative selling turns salespeople into experts and clients into partners. When you first meet the prospect take your “sell” sign down for the majority, if not all, of your first call.

The best salespeople are professional problem solvers. We’re in the business of solving transportation problems. But you have to know and understand the problem first before you try to solve it. You have to be willing to walk in the door without any preconceived notions as to how best to solve the problems identified.

Since you sell to other companies, you should consider yourself in the business of solving profitability problems. That’s the key concern you’ll ultimately be addressing – how to increase profitability. Everything you do should eventually lead to the goal of the clients’ company increasing its level of profitability. If you can’t break your sales efforts into solutions that help the customer, you’ll either base your sales on manipulating others or fail to persuade prospects that you’re offering anything of value.

On every sales call, be the student, because you really are. In real estate, they say it’s all in the location. In transportation sales it’s questions, questions, and more questions. You’ll be surprised and sometimes shocked at what a customer will tell you.

Not only is the consultative sales approach effective in finding the correct sales solutions, it’s also very helpful in eliminating people who are not potential customers, thus saving you time in the long run.

Even though it’s okay to call an initial visit with a customer a qualifying call, don’t only make the call to qualify. Make the call primarily to learn.

Sales listening is patient listening. Don’t anxiously wait for an opportunity to jump in and solve all the customer’s problems right away. After I ask a question I shut up and allow my prospect to speak. Sometimes I wait for several minutes. I don’t feel threatened by the silence. Most salespeople can’t stand a pause in the conversation. Take a deep breath, relax, and listen. Some prospects want to be listened to more than they want their problems solved. If a client or prospective client has had a bad day, let them talk about it. Don’t try to stop them.

“Pretend that everyone you meet has a sign around their neck that says MAKE ME FEEL IMPORTANT. Not only will you succeed in sales, you will succeed in life.” – Mary Kay Ash

Transportation salespeople who have been in our industry for a long time should re-visit how they qualify and maintain accounts. It’s easy to start believing that you possess all the answers. Too often we make assumptions based on outdated information. Visit accounts often and ask questions. You never know what changes might have taken place since your last call until you ask.

Take notes! Taking notes during your meeting with the prospect can be one of your most powerful sales tools. It will reinforce the reason you made the appointment in the first place: to learn more about the prospect and his company’s transportation needs.

Taking notes helps you listen. There’s something about holding an empty notepad in front of you that makes you pay better attention to what is being said. It also makes it more difficult to miss important points.

Taking notes puts you in a position of authority. You can also glance at notes and questions you prepared prior to making the sales call. Taking notes will also encourage the prospect to open up. Taking notes sends strong positive signals to the prospect. It says, “I’m listening to you. I won’t forget. I’ll use the information you’re giving me to find solutions when I get back to my office.”

It’s a fine line between asking questions that will help the prospect solve their transportation problems, and a cross-examination. Be sure your prospect feels at ease. Be natural. The consultative sale should be a comfortable two-way conversation.

Never waste the prospect’s time. That may seem like an obvious point, but many of your competitors never know when to get to business, or for that matter, even when the appointment is over. There will come a point when the customer will be ready to move past the small talk, and usually it’s quicker than you might think. Your contact, like most of us these days, is short on time. Most traffic managers, purchasing managers, and other decision-makers you call on appreciate you getting to the point. You can tactfully do this without jeopardizing the emerging relationship.

First, give the prospect a reason he or she should answer your questions. Second, make sure everyone involved in the decision-making process is present if at all possible.

Know the questions you’re going to ask before you arrive at the customer’s desk. The list below is provided to stimulate ideas that will help you customize your own list. The information you collect from the customer’s answers will increase your chances of putting together a great proposal after you’ve made the consultative sales call.

Last, but not least, be sure to wrap up the appointment by asking for the next appointment, and by getting a positive response on a trial close. It should sound like this:

Salesperson: “Mr. Smith, I’ve learned a lot here today, and I want to thank you for taking the time to talk to me. We’re at the point now where we should set up another appointment, one where I can come back after having sorted through everything I’ve learned here, and show you more about what Sunteck may be able to do for your company. Is Thursday at 2PM okay?”

Prospect: “Sure, next Thursday at 2PM will be just fine.”

Salesperson: “Great! One last question ( pause ) if you like the program I develop for you, would you be willing to give us a try?”

OR

Salesperson: “I really appreciate you taking the time to answer these questions. Based on what I just learned, I’m confident there’s a fit between our companies and that we can definitely help you solve some of your shipping problems. I’m going to make a commitment to you to develop a customized proposal, which will include my recommendations to you and your company. What I’d like in return from you is a commitment to give us a shot. Let us prove how good we are. I’m confident you’ll be very happy! Can I get that kind of commitment from you?

“Great! I’ll need about a week to get with my team back at the office and develop a package just for you. Is this time next week good for you?”

Both of these approaches let the prospect know that when you come back for your second appointment, your sale sign will go up. It prepares them to say “yes” when you come back later and ask them to buy.

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Training Tuesday:Tips for Getting More Referrals

Asking for referrals is the difference between the average salesperson and the superstar. It can be intimidating to ask a customer or prospect for a referral, but it is key to keeping your sales pipeline full. Below are some of our top tips on getting more referrals.

  1. Ask for simple introductions but know your ideal customer. Don’t add pressure by making it seem like a formal interaction, instead, ask for an introduction to a person who fits the characteristics of your preferred or ideal buyer. Making the referral project casual, but specific, allows you to ask more easily, and also makes it easier for the customer to provide a referral.
  2. Give as many referrals as you hope to get. If you can give a referral, it opens the door to ask for one as well. Plus, if you give referrals, it makes people feel happier and better about working with you, and therefore, makes them more likely to happily offer referrals to those in their professional network.
  3. Make it as easy as possible for your customer. Keep your ask specific – make sure they have an easy way to share your information, and a clear idea of who would be good to share it with. If you can make it easier for the customer, it limits the chance that they will say no or not have time to actually give the referral after you ask for one.
  4. Time your ask appropriately. Pay attention to when you ask for a referral. Time it to be after they express satisfaction with your services, or after you’ve successfully delivered on promises you made in your sales presentation.
  5. Say “Thank you.” If a customer does provide a referral, even if it doesn’t turn into a sale, be sure to say thank you to them. Showing that you are grateful for the time and effort they put in to giving that referral will make them more likely to give future referrals.
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Training Tuesday:The 3 P’s of Value

Value-added selling is one of the best techniques to accurately represent and sell your product but also provide a reason for a prospect as to why they should buy from you and pay your prices. Understanding exactly what adds that kind of value can be tricky. Below are the top 3 things that we believe add value to your services.

  1. Personal – Keep the personal element at the forefront of your sales process. Focus on offering quality service at all stages of the sales process and the post-sale interactions you have with that customer. Additionally, adding value through additional services – like tech support or company-specific training – can also be a great technique. One other benefit of staying focused on the personal connection is that it increases the level of trust or credibility that your prospect or client has in your abilities and services.
  2. Perception – Seeing is believing/perceiving is believing. In this world of proving the worth of something, it’s all about what we believe the value to be. It’s the customer’s perception of the value you are adding that counts.
  3. Performance – You may get the business by creating the perception of greater value, but you keep it through performance. If you are selling all of this added value, you have to actually deliver it. You must prove and provide the value you promise in your sales presentation.

Remembering the 3 P’s of adding value can be a really helpful way to approach the technique of value-added selling.

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Training Tuesday– Becoming a More Successful Salesperson

There are many ways to become a better salesperson, and one of the most successful is to continuously research and work to enhance your skills in small ways. Taking the time each and every day to actively work towards improving yourself and your sales skills, is the best way to increase your level of success in sales. To that end, below are some quick tips and tidbits that you can almost immediately apply to your selling techniques or mindset.

  • Be consistent and communicative – don’t leave prospects hanging and waiting to hear from you
  • Be enthusiastic. Have a sense of urgency in the way you treat your job and your life. Find ways to bring excitement and enthusiasm to every sale. Richard Branson says, “Boring your customer is worse than pissing them off.” It is incredibly powerful if you can be enthusiastic and happy in spite of your situation or others around you who may be less so.
  • With customers, be a chameleon. Adapt to their needs rather than expecting them to adapt to you.
  • Be a good listener. Sometimes a customer has had a bad day and just needs to talk about it – let them. Some people want to be listened to more than they want their problems solved.
  • Try to avoid arguments. Sometimes you can win the argument, but lose the sale, and being right isn’t always the most important thing.
  • Behave ethically at all times. Never sell your customer something you know they don’t need. Expect objections and be sure to have responses for the most common objections, but maintain honesty and integrity in these situations.
  • Conquer your “impostor syndrome.” You must let go of the thought that you might be an impostor, or that you don’t deserve greater success. Many of those around you, and even above you, likely have similar feelings about if they “deserve” their success. Once you become comfortable with the idea that you can be successful, you subconsciously open the door to more opportunities for success. Be the master of your destiny – take control of your life and career.
  • Set SMART goals. Goals should be:
    • Specific
    • Measurable
    • Achievable
    • Realistic
    • Timely
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